Getting Started with Viewlett – Quick Tutorial for HR Teams

Welcome to Viewlett, your smart assistant for interview scheduling and automation. Whether you're part of an HR agency or an internal hiring team, this guide will walk you through the key steps to set up your team and start scheduling interviews effortlessly.

Invite Your Team Members

Why it matters: Viewlett is built for collaboration. You'll want to bring in both Recruiters and Interviewers to make the most of our automated scheduling features.

  1. On any page use a Speed Dial and choose an Invite User option.
  2. Fill in Email and shoose a Role that will be granted.
    • Recruiter – manages interviewers, schedules and candidates.
    • Interviewer – sets their availability and conducts interviews.
  3. Click Generate Invite Link and send it to the user.
  4. Wait for them to accept and join your Organisation.

💡 Tip: You can always edit roles or remove members later in the Users settings.

Set Up Skills and Assign Them to Interviewers

Why it matters: Viewlett uses skill mapping to suggest the best interviewers for each stage of your hiring pipeline, saving you time and improving candidate experience.

  1. On any page use a Speed Dial and choose a Create Skill option.
  2. Enter skill relevant to your hiring process (e.g., Python, Sales Pitch, Culture Fit).
    • (Optional) Set how fast the skill will get improved after each interview conducted (see Advanced skills settings for more details).
    • (Optional) Go to the Skills section from your dashboard to manage skills.
  3. Once added, go to the Users list.
  4. Assign the relevant skills interviewer's can assess.
  5. For each interviewer skill set a proficiency level. It will impact scheduling decisions, prioritizing more skilled interviewers first and adding a less experienced as partners for educational purposes.

💡 Tip: Accurate skill tagging helps Viewlett recommend the right person for each interview.

Ask Interviewers to Set Their Availability

Why it matters: Viewlett schedules interviews based on real-time availability. The more accurate this is, the less back-and-forth you'll need.

  1. Interviewers log in and go to their Profile.
  2. Set weekly availability and mark specific time range.
  3. They can choose how many interviews are accceptable to conduct in a day, week and month.

💡 Reminder: Interviewers can update their availability at any time.

Schedule Interviews Based on Skills and Interviewer Preferences

Why it matters: This is where Viewlett's smart automation saves you hours of coordination.

  1. Go to the Calendar section.
  2. Choose date you'd like to schedule an interview.
  3. Configure its duration, skills required and number of interviewers should be assigned.
  4. Click Search Available Time Slots and Viewlett will automatically match the best-fit interviewers based on skills and availability.
  5. Review proposed times and recommended interviewers.
  6. You can agree and choose proposed once or pick different interviewers manually.
  7. Click Setup Interview, enter Candidate's details, press ConfirM and an invite will be sent to all parties.
  8. Now you can see all schedules on the Interviews section.